If you have our full fleet tracking solution including the InTouch GPS Tracking platform, you can do most of your set-up from your InTouch GPS tracking account, which is outlined below. If you have the InTouch ELD solution only, skip below to the section titled ELD Only.
To Set up your InTouch ELD account, you will need to set up each of the following components:
Drivers – To set up your drivers, go to the Drivers tab of your InTouch GPS tracking platform and click on “New Driver” in the right corner. Here you will need to enter their first and last name, email, CDL number in the license field, and password to access the InTouch ELD Driver app. You can also fill in additional fields such as hire date and ID Number if you choose. Then click the Elog button at the bottom of the form to fill in the addtional required fields.
Each of your drivers must be entered into the software in order for them to subsequently use the Driver App to track their time as required by the DOT. Each driver must have a unique CDL number associated with them. 1 CDL cannot be entered for multiple drivers. This is also where you will input the DOT rule the driver will operate under, which determines their available drive time, required breaks, and off duty time.
Note: When entering a Driver, they will also be listed in the Users section of the ELD Admin app. This will NOT permit them access to the Admin Panel, unless you ALSO add them as a User in the Users section. The software simply considers Drivers to be a specific type of User.
Users – These are your employees that will need access to both your GPS tracking account and the ELD Admin portal, to review and (if necessay) edit your driver logs. To set up additional users, click on the Users section under the Settins tab and click on “New User” in the right corner. Here you will fill in their first and last name, email, set their GPS user permissions, and enter a password. Users who need to access the Admin portal that are also Drivers will need a unique email address for each login, per DOT regulations. Then click on the “Check to enable user for eLog” to make additional selections for ELD, including their User Role (permissions for the Admin Portal).
For a detailed breakdown of each User Role, click on the Elog section under the Settings and click on User Roles. Click edit next to each to see what each role includes. You can also create your own by clicking the icon Under Roles, expanding the permissions and selecting the ones desired, naming the Role, and clicking the “Save User Role” button at the bottom.
Equipment – To set up your Equipment, click on the Devices section under the Settings tab. Here you can give each vehicle a custom name, add additional vehicle details, and make sure the VIN is entered correctly. Click on the “Check to enable device for eLog” to select additional ELD required information suck as the home terminal and inspection form.
NOTE: When installing devices into your vehicles, make sure you record the identification number of the device – IMEI number – with what vehicle you are putting it into so you can give the devices the correct vehicle name in the software.
Terminals – These are your home bases. It’s very important that they be entered correctly, as your requirements for the DOT may vary based on the vehicle’s air-mile distance from these locations. We have set up the first terminal for you based on your billing address. To make corrections or to add additional terminals, click on the Elog section under the Settings tab and click on Terminals.